Adding New Incidents
Entering New Incidents- Basics
- Search for a Student's Name in the Quick Search Box
- Click on “Add” under the heading “New Incident” next to the student’s name.
- The name and date will automatically be populated.
- You select the period, location, rule, and consequence from the drop down menus.
- Write an additional description (optional) of the incident.
- Click on “Insert”. The incident is now entered into the system.
- You are taken to a page that reviews the details of the incident you just entered. You can click “Search” or “TISBIS” in the top toolbar to return to the home menu. Or, you can take further action on the Incident Detail Page.
Further Actions On Incidents
On the incident detail page, you’ll see a summary of the incident. You can return to this incident detail page from any incident entered into the system by searching for a student, clicking on “view incidents”, and clicking on the date for that particular incident. You will be brought to the Incident Detail page for that incident. You can take different actions to add/edit information about the incident.
Edit or Delete Incident
On the Incident Detail page, you can edit the location and period of the incident by clicking on the Incident Date. You can change the location and/or period. You can also delete the incident by checking the box next to delete and clicking update.
On the Incident Detail page if you click on the name of one of the incident participants, you can edit the rule violation, the description, the consequence, and you can remove a student from the incident (if there are multiple students tied to the same incident).
Adding Participants to Incidents
Some incidents might involve more than one student. You can enter the incident for one student, and then add additional participants on the Incident Detail Page. On the top toolbar, click on “Add Participant”. Next, type in the name you are looking for in the student search box. Next, click on the student name, and you’ll have the option to write a description of that student’s role in the incident, determine whether they were a co-offender, or if they were a victim to the incident, identify the rule broken, and assign a consequence. You'll notice that the rule and role for the original student in the incident are the default choices. Once you fill out the information, you click “add”, and you are brought back to the Incident Detail page. You’ll notice that you now have two students listed under participants.
Adding Notes to Incidents
If additional information is obtained later on, you can click on “Add Note” on the top toolbar. You type in information and click “insert”. The note is now part of the incident. You can add an unlimited amount of notes to any incident.
Emailing Parents
In the Incident Detail page you have the option to email the parents a summary of the incident by clicking on the button under “Email Status” that says "Send Email". You can click on the button and it will take you to a screen where you can review the information that will be sent to the parent’s email address. If everything looks good, you check the “send email” box and click on confirm action. The email will be sent and there will be a record of it on the Incident Detail page. Of course, an email cannot be sent if there is no email address associated with the student. To add an email address, search for the student in the quick student search box, click on their first name to open up their user account, and enter their email address and press the update button.
View/Print PDF report of Incident
You can view and print a PDF report of an incident from the incident detail page. This can be used to send it home with the child to have it signed. To view the report, click on “Report” on the top toolbar. It will automatically download a PDF report to your computer.
Edit or Delete Incident
On the Incident Detail page, you can edit the location and period of the incident by clicking on the Incident Date. You can change the location and/or period. You can also delete the incident by checking the box next to delete and clicking update.
On the Incident Detail page if you click on the name of one of the incident participants, you can edit the rule violation, the description, the consequence, and you can remove a student from the incident (if there are multiple students tied to the same incident).
Adding Participants to Incidents
Some incidents might involve more than one student. You can enter the incident for one student, and then add additional participants on the Incident Detail Page. On the top toolbar, click on “Add Participant”. Next, type in the name you are looking for in the student search box. Next, click on the student name, and you’ll have the option to write a description of that student’s role in the incident, determine whether they were a co-offender, or if they were a victim to the incident, identify the rule broken, and assign a consequence. You'll notice that the rule and role for the original student in the incident are the default choices. Once you fill out the information, you click “add”, and you are brought back to the Incident Detail page. You’ll notice that you now have two students listed under participants.
Adding Notes to Incidents
If additional information is obtained later on, you can click on “Add Note” on the top toolbar. You type in information and click “insert”. The note is now part of the incident. You can add an unlimited amount of notes to any incident.
Emailing Parents
In the Incident Detail page you have the option to email the parents a summary of the incident by clicking on the button under “Email Status” that says "Send Email". You can click on the button and it will take you to a screen where you can review the information that will be sent to the parent’s email address. If everything looks good, you check the “send email” box and click on confirm action. The email will be sent and there will be a record of it on the Incident Detail page. Of course, an email cannot be sent if there is no email address associated with the student. To add an email address, search for the student in the quick student search box, click on their first name to open up their user account, and enter their email address and press the update button.
View/Print PDF report of Incident
You can view and print a PDF report of an incident from the incident detail page. This can be used to send it home with the child to have it signed. To view the report, click on “Report” on the top toolbar. It will automatically download a PDF report to your computer.
