Email Notifications
Administrator Instant Notification
School Administrators or other selected staff members can receive instant email notifications whenever a new incident is entered into the system. To enable instant notifications, follow these steps:
1. Login to TISBIS (administrators only).
2. Search for an administrator or staff user in the "Quick Student Search" bar.
3. Click on the first name of the user to open up their user profile.
4. Find the box for "receive alerts" and check the box.
5. Make sure there is an email address listed in the user profile to receive the email notifications.
5. Click on the update button at the bottom of the page.
6. You are finished. This user will now receive instant email notifications whenever a new major incident is entered.
1. Login to TISBIS (administrators only).
2. Search for an administrator or staff user in the "Quick Student Search" bar.
3. Click on the first name of the user to open up their user profile.
4. Find the box for "receive alerts" and check the box.
5. Make sure there is an email address listed in the user profile to receive the email notifications.
5. Click on the update button at the bottom of the page.
6. You are finished. This user will now receive instant email notifications whenever a new major incident is entered.
Parent Email Notification for Individual Incidents
Customizing the Outgoing Email
Whenever an incident is entered, teachers and administrators have the option to send an instant and automatic email notification to the student’s parents. You can also customize that email for your school account.
The email message has two parts: part of the message is the core content that never changes, and the other part contains the fields that can be automatically populated by the data from the incident. Here is how to edit the email message.
Sending the Email
After entering an incident, you are brought to the incident detail page. Next to the student's name there is a column labeled "email status". Click on the "send email" link to view the information that will be sent. Review the information, check the "send email" box, and confirm the action to send the email.
Whenever an incident is entered, teachers and administrators have the option to send an instant and automatic email notification to the student’s parents. You can also customize that email for your school account.
The email message has two parts: part of the message is the core content that never changes, and the other part contains the fields that can be automatically populated by the data from the incident. Here is how to edit the email message.
- Click on the administration tab on the top toolbar.
- Click on “Change Email Message” under the “Management Functions” heading.
- You will see a message.
- You can edit, delete, or write anything you would like in this email box. The fields that are in brackets like [date], [school], are the parts that will be automatically populated by the system when an incident is entered.
- When you are finished editing the message, click “save”. Your outgoing email message has been updated. Note that there is one email message for your school account, so it has to be general enough to fit all users.
Sending the Email
After entering an incident, you are brought to the incident detail page. Next to the student's name there is a column labeled "email status". Click on the "send email" link to view the information that will be sent. Review the information, check the "send email" box, and confirm the action to send the email.
